As we start 2023 it is a perfect time for companies to conduct a California employment law practices audit to ensure that policies are compliant, managers are properly trained, and the company is maintaining the required records for the necessary length of time. Here are five topics to review in conducting an audit and a few suggested questions for each topic:

1. Hiring Practices

• Are applications seeking appropriate information?
  • Ensure compliance with state and local ban the box regulations.
• Are new hires provided with required policies and notices?
• Are new hires provided and acknowledge recommended policies?
  • For example: meal period waivers for shifts less than six hours
• Are hiring managers trained about the correct questions to ask during the interview?
• Does the company provide new hires (and existing employees) with arbitration agreements that comply with California law?

2. Records

• Are employee files maintained confidentially and for at least four years?
• Are employee time records maintained for at least four years?
• Are employee schedules maintained for at least four years?
• Do the managers have set forms for the following:
  • Employee discipline and write-ups
  • Documenting employee tardiness
• How is the employee documentation provided to Human Resources or the appropriate manager?
• Who is involved in reviewing disability accommodation requests?
• How are employee absences documented?

3. Wage and Hour Issues

• Does the company have its workweeks and paydays...

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