The California Civil Rights Department (CRD) has published preliminary templates and guidance in the form of frequently asked questions (FAQs) for the 2025 California pay reporting cycle, which is expected to open in early February 2026. These preliminary documents outline several changes to the pay reporting process that employers should note while awaiting final templates and instructions. The proposed changes, in addition to those from Senate Bill (SB) No. 464, which was signed into law on October 13, 2025, demonstrate CRD’s efforts to increase monitoring of California employers’ payment practices.

Quick Hits

• The California Civil Rights Department’s preliminary pay data reporting templates for the 2025 pay reporting cycle show three new columns on both the payroll employee and the labor contractor employee reports: (1) Exemption Status; (2) Employment Type; and (3) Total Annual Weeks Worked.
• The preliminary templates show that these new columns are not required fields for the 2025 pay data reporting.
• The preliminary templates and FAQs are subject to revision, with final versions expected to be released when the filing platform opens in early February 2026.
• California pay data reports for Reporting Year 2025 are due by May 13, 2026.

Preliminary 2025 Templates

The preliminary templates for the 2025 payroll employee and labor contractor employee reports include three new columns: (1) Exemption Status; (2) Employment Type; and (3) Total Annual Weeks Worked. According to...

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