Secretary in HR department clocked in while out on medical leave, coworker alleges

02 Oct 2023

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In a recent case, an employee alleged that the HR director failed to clock out for a week, edited past timekeeping entries without a supervisor’s approval, and tried to clean the timekeeping system amidst an investigation.

The plaintiff in this case was a longtime employee of the Crystal City Independent School District (CCISD). As a business manager in its finance department, she managed the financial and business affairs, including accounting and payroll.

As “timekeeping manager,” the plaintiff could access timekeeping software to review when employees clocked in and out and could edit those entries. She periodically ran payroll reports to audit timekeeping entries at the request of her supervisor, the CCISD’s former superintendent.

The plaintiff allegedly discovered an error when she ran a September 2020 report surveying all employees accruing overtime hours during the pay period. The HR director was allegedly clocked in for a week straight and had timekeeping entries that were edited without the superintendent’s approval.

The plaintiff alleged that the HR director’s inaccurate timekeeping was a problem even though she was a salaried employee who was ineligible for overtime because she could trade in unused leave days at the end of the school year through the CCISD’s incentive allotment program or could accumulate additional paid time off.

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