Most human resources professionals are concerned about the privacy and security of the vast amounts of personal information they manage. This article discusses steps to consider taking against the challenges.

Deluge of Data

Challenges HR professionals face to protect the data they manage include:

• The amount of personal information includes not just current employees. It also includes former employees, temporary employees, contractors, and applicants. These numbers can increase quickly with acquisitions, higher levels of turnover, and other workplace changes. Further, added to that amount is the personal information of families and other individuals, such as guardians or beneficiaries.
  
• That breadth of information is continually increasing. Consider the impact various channels of electronic communication, devices, and applications have had on the generation of confidential and personal information. For the HR professional, the ubiquity of these new technologies has resulted in the collection of more and more data, vastly increasing the data footprint of organizations.
  
• At the same time, record retention and destruction programs intended to contain the amount of personal information can be difficult to develop and maintain, allowing that footprint to grow virtually uninterrupted.
  
• This information frequently is some of the most sensitive information about an individual: Social security numbers, bank account numbers, retirement account information, physical and mental...

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