Just as the year is winding down and many HR professionals are looking forward to well-deserved breaks away from work, Kronos announced that it was the victim of ransomware and that UKC Workforce Central, UKG TeleStaff, Banking Scheduling Solutions, and UKG Healthcare Extensions may be out of service for several weeks. This unwelcome news brings a heap of extra work for the HR teams at companies using the affected services. Here are five things that employers who rely on those services should do right away to deal with the Kronos outage.
- Direct nonexempt employees to use paper timecards. One of Kronos’s most common usages is to track the hours worked by employees. Federal and state wage-and-hour laws require employers to compensate nonexempt employees at a rate equal to at least minimum wage for every hour worked and to pay them overtime at a rate of at least 1.5 times the regular rate of pay for overtime hours. An employer’s ability to do this depends on accurate timekeeping for hourly employees. With Kronos out of service, potentially for weeks, employers need to rapidly pivot to an alternative system. Whether your company ultimately devises a different method for electronic timekeeping, in the interim, you should instruct all nonexempt employees to write down their arrival, departure, and meal period times daily. The easiest option might be to implement whatever system you used before transitioning to electronic timekeeping. For many companies, this will be a paper...
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