The California Labor Commissioner published the official “California Workplace – Know Your Rights” notice (available here in English and Spanish) required under the Workplace Know Your Rights Act (SB 294).
The first mandatory distribution date is February 1, 2026.
Here are five things every California employer should understand now.
1. Distribution Rules Are Specific
Beginning February 1, 2026, employers must provide the notice:
Delivery must be made using the employer’s normal communication method—including personal delivery, email, or text message—so long as receipt can reasonably be expected within one business day.
2. Recordkeeping Requirements: Keep Proof For Three Years
Employers must keep proof of notice delivery for at least three years. This proof can include:
Strong documentation will be key if the Labor Commissioner or another enforcement agency requests verification.
For California HR teams, this is a good time to audit your employee recordkeeping process and ensure that all required workplace postings and notices are organized in one place.
3. New Educational Videos and Employer Resources
The Labor Commissioner’s Office will also release two educational videos by July 1, 2026:
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