California’s employment laws never stay still—and 2025 and 2026 are shaping up to bring even more compliance challenges for employers. One of the biggest new laws on the horizon is Senate Bill 294, better known as the Workplace Know Your Rights Act.

This new law adds major notice, training, and recordkeeping requirements for all California employers and aims to ensure workers clearly understand their rights on the job. Here are five key takeaways every California employer needs to know to stay compliant.

1. Annual Written Notice to Employees (Effective February 1, 2026)

Starting February 1, 2026, employers will be required to give employees a standalone written “Know Your Rights” notice every year.

• The notice must go to all current employees each year and to new hires upon hire.
• Employers can deliver the notice by email, text message, or personal delivery—whatever communication method is normally used with employees.
• If employees are represented by a union, the authorized representative must receive a copy as well.

This new rule is designed to make sure every worker in California receives clear, accessible information about their workplace rights—directly from their employer.

2. What Must Be Included in the Notice

The annual Know Your Rights notice must cover a range of critical employment protections, including:

• Workers’ compensation rights and contact details for the Division of Workers’ Compensation
• Employee rights during immigration inspections, including notice...

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