The employment and labor world has become increasingly complex and is constantly changing. Employers be aware of updates to and obligations pursuant to federal, state and local laws. To stay current with the ever-changing legal landscape, we recommend that all employers, regardless of size, create an up-to-date employee handbook and review it at least annually for compliance. Below is a summary of some of the most important reasons why all companies should adopt an employee handbook.
First, if your company is ever involved in litigation, whether that be at the administrative level (i.e., the IDHR, EEOC, or other state agency) or in state or federal court, your employee handbook can significantly aid in your defense. It is typically helpful to provide to the applicable agency or court a copy of your policies to show that as an employer, you do not discriminate or retaliate and that you have a proper and effective reporting and investigation procedure. A proper handbook will have policies noting compliance with all leave and PTO laws and policies to help defend against claims that the employer violated state, local or federal wage and hour laws. It is also a great tool for your supervisors and managers to use to ensure that employees are being treated fairly and consistently, regardless of their protected characteristics.
Second, certain policies are required by law which may be included in a handbook, including eligible employees’ rights under the Family and Medical Leave...
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