May 13 is the deadline for covered employers to file California pay data reports for 2025, and if you haven’t done so already, you’ll need a plan of action to quickly comply. And things are different this year. The reports due next week include new required data fields, and, thanks to a state law enacted last fall, penalties for reporting failures are now mandatory. We’ll cover key points you must know and give you five steps you can take to meet your reporting obligations.

Who Must File?

You must file a pay data report with the CRD this year if you are a private employer and in 2025 you had:

• 100 or more payroll employees and at least one of them was based in California (in which case a Payroll Employee Report is due); or
• 100 or more workers hired through labor contractors and at least one of them was based in California (in which case a Labor Contractor Employee Report is due).

How Are Reports Filed?

Pay data reports must be submitted through CRD’s online pay data portal. Employers may either manually enter pay data into the portal’s fillable forms or upload a data file in accordance with the agency’s specifications. CRD has published new pay data reporting templates for the 2025 reporting cycle, which you can find here (Excel) and here (CSV).

What’s New for the 2025 Reporting Cycle?

The pay data reports due next week include three new data fields:

• Exemption Status – classification as either exempt or non-exempt for minimum wage and overtime purposes.
• Employment...

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