Oregon has added another detailed payroll documentation requirement for employers. Oregon law has long required employers to provide employees with detailed written wage statements, including pay rates, pay basis (e.g., hourly, salary, piece, or commission), gross and net wages, itemized deductions, and nonexempt employees' regular and overtime hours worked and corresponding pay.

On May 28, Oregon Gov. Tina Kotek signed into law Oregon Senate Bill 906, which will take effect Jan. 1. The law amends Oregon Revised Statutes (ORS) 652.610 to require employers to disclose to employees significantly more information about their payroll at the time of hire.

Written Payroll Code Disclosure

Specifically, employers will be required to provide a written explanation of the following:

• The earnings and deductions under ORS 652.610(1), some of which are summarized in the first paragraph of this article.
• All payroll codes used for pay rates and deductions, along with a detailed description or definition of each code.
• A comprehensive list of all pay rates that employees may be eligible for, all benefits deductions and contributions, and every type of deduction that may apply.
• The purpose of deductions that may be made during a regular pay period.
• Allowances, if any, claimed as part of the minimum wage.
• Employer-provided benefits that may appear on the itemized statements as contributions and deductions.

Employers are required to update this information by Jan. 1 of each year.

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