Takeaways
- Rhode Island’s amended Payment of Wages law requires employers to provide written notice to each employee at the start of employment.
- The notice must include the employee’s pay, allowances, deductions, pay schedule, and employment status, as well as the employer’s name, address, and contact information.
- Employers should update their onboarding processes to ensure compliance with this newly enacted law.
Effective Jan. 1, 2026, Rhode Island employers must provide all newly hired employees with a written notice containing key employment terms under amendments to the state’s Payment of Wages law (R.I. Gen. Laws § 28-14-12), enacted through S 0070 SubAaa/H 5679 SubAaa.
The new hire notice requirement covers all employers, regardless of size, and a written notice must be provided to each employee at the start of employment.
Key Requirements
The written notice, which must be in English and tailored to the individual employee, must include the following information:
- Rate(s) of pay and basis – The rate or rates of pay and basis thereof, including whether the employee will be paid by the hour, shift, day, week, salary, piece, commission, or other method, and the specific application of any additional rates.
- Allowances – Allowances, if any, claimed, pursuant to permitted meals and lodging.
- Leave policies – The employer’s policies on sick leave, vacation, personal leave, holidays, and work hours.
- Employment status – The employee’s employment status and whether the...
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