Handbooks are developed to outline policies and procedures employees must abide by in the workplace. But a handbook serves a dual, equally important purpose: to act as an operable defense against workplace claims brought by employees as a way to demonstrate that the employer had equitable and compliant policies in place.
In California, employers are required to disseminate such workplace information to employees another way: through workplace postings. The Department of Industrial Relations requires workplace postings be displayed in a ‘conspicuous’ place where they are easily visible to the intended audience, such as a bulletin board or mail-room/break-room wall or, in special circumstances, in a binder if there is no room to post such materials. In California, every business must post not only the Wage Order(s) that apply to its operation and the minimum wage[1] where employees can see them, but also 16 other employment notices. Failure to post required, up-to-date notices can have serious consequences, including costly penalties[2] and criminal charges.
In the current landscape, an important question has been posed and recently resolved. How should posters be provided to employees who work remotely, either part-time or full-time? Such employees complicate the role of posted notices as a conduit for workplace information, as remote workers may not reside in the same city or even state where the office that conspicuously posts the required notices is located – raises...
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