Effective July 1, 2025, hospitals in Virginia will be required to establish a workplace violence incident reporting system pursuant to House Bill 2269. The system must “document, track, and analyze any incident of workplace violence reported” and the results must be used to “make improvements in preventing workplace violence.” The new law specifically requires that these improvements include continuing education—including de-escalation training—risk identification, and violence prevention planning. In addition, hospitals must clearly communicate the reporting system to all employees, including all new employees at orientation, and include guidelines on “when and how to report incidents of workplace violence to the employer, security agencies, and appropriate law-enforcement authorities.” Hospital employers must record all incidents voluntarily reported by an employee without any requirement to investigate the report for accuracy before recording it.

Each record of a reported incident must be maintained for a minimum of two years and must, at a minimum include:

1. The date and time of the incident;
2. A description of the incident, including the job title(s) of affected employee(s);
3. Whether the perpetrator was a patient, visitor, employee, or other person;
4. A description of where the incident occurred;
5. Information relating to the incident, including whether it involved a physical attack with or without a weapon or object, a threat of physical force or use of a weapon or other...

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