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Tuesday, September 29, 2026

Year-end reminder to update employee handbooks - Virginia Lawyers Weekly

The new year will be here soon. Consider this to be your annual reminder to review your employee handbook. Handbooks should be reviewed regularly as employment laws change at the local, state, and national level. Failure to update your handbook can increase your exposure to risk and liability.

Here are some of the key issues to look out for this year:

  • Natural hairstyles: The CROWN Act is making headway across the nation. In 2022, Massachusetts and Maine were among the most recent states to add workplace protections for natural hairstyles. New York, New Jersey, and Connecticut had already passed their own bills in prior years. Take a look at your grooming and dress code policies to ensure they align with local law or toget ahead of federal legislation that could be coming.
  • Marijuana legalization laws: Massachusetts, Connecticut and Rhode Island are among those states that have employee protections in place for the off-duty use of cannabis. Generally, employers cannot terminate or take disciplinary action against an employee based solely on their private and lawful use of cannabis outside the workplace.
  • Expense reimbursement: Laws in Massachusetts and New York (among others), require employers to reimburse employees for various expenses, beyond what’s required by federal law. Employers risk lawsuits for failing to reimburse employees adequately and on time.
  • Pay disclosure: Recently, New York joined a handful of states that require employers to disclose salary ranges for...


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